The exponential use of remote workers brought on by the COVID-19 health crisis has created a variety of challenges for small and medium size businesses (SMB), especially regarding network and corporate data security. It is more critical than ever to follow basic cybersecurity guidelines and have procedures in place to carry out a firm’s data security policies including the use of strong passwords, encrypting network traffic, securing and backing up files, and training employees in these practices. However, as noted in a recent blog post titled “Remote Work Needs Email and Cloud Content Storage ..read more

Remote Work Needs Email and Cloud Content Storage for Security With the COVID-19 pandemic forcing employees to work from home, expectations that remote working can be productive and is here to stay are being reinforced. Many SMBs are now faced with the challenge of how to maintain productivity without sacrificing the security of corporate data as the remote work trend continues. An often-overlooked area in corporate security plans is the common and unsecured practice of using email to share files. Email is a critical application for any company, particularly as it relates to the productivity o ..read more

Applying Best Practices to Information Management & Document Security in Law Firms RYAN is here to help with the hardware and software solutions law firms need to manage the challenges in the legal market. Law firms are looking for solutions to help streamline the workflow process to obtain favorable results for clients while increasing revenue and containing costs. In addition, law firms must also ensure client confidentiality, while effectively incorporating new technologies, such as mobile devices within the firm. RYAN provides solutions that can help firms reduce the time and cost spen ..read more

How much time and money do you spend on print? Many companies don’t realize how much they’re spending, or that by doing an assessment of their print environment, they could save as much as 3% of their annual revenue. Though you can do it yourself, many companies find it helpful to partner with a Managed Print Services provider to get the best results. Here’s what’s involved. Taking stock The first step of a print assessment is to inventory the print devices you already own. This includes printers, fax machines, scanners, copiers and multifunction devices. You want to know the make, model, and ..read more

Many businesses work hard to find ways to save money and cut costs, however, one often overlooked area that can provide significant savings is the print environment. When you consider all that goes into printing – supplies, repairs, maintenance – you’re probably spending more than you think. And, not knowing your actual costs makes budgeting virtually impossible. Unmanaged Print Supplies Without a print policy in place, you may be duplicating purchasing, spending more time and money than necessary and negatively impacting your team’s productivity. Without a dedicated print manager, if toner is ..read more

If your copier is working properly, it’s probably not something you think about. However, sooner or later a problem will arise. Sometimes the machine doesn’t feed paper properly, other times it could be a user error like using wrinkled paper. Sometimes a cup of coffee accidentally spills and you’re down. Whatever the reason, inevitably stuff happens. Most problems are easy to rectify, however, sometimes it’s not so easy. Here are three quick fixes to keep your copier up and running efficiently. Lines or Streaking – If your copier output has lines, streaks or smudges, to fix the problem, it’s ..read more

When you hit the “print” button, you expect your document to show up on the printer – and it usually does. How does it get there? The answer is, that it goes through your printer drivers. These pieces of software are often overlooked, but play a critical role in printer function. What is a Printer Driver? Simply put, a printer driver is a translator that works between your computer and your printer. It takes the information from your document and puts it into a language your printer can understand, so your document prints correctly. Printer drivers are unique to each printer and operating syst ..read more

Even with the rise of text alerts, email, and mobile marketing, printing remains an important part of day-to-day business for many companies. But, do you know how much you’re spending on your print environment? You’re not alone if you don’t! Here are some surprising statistics that highlight the importance of managing and monitoring your print expenses, and the real cost associated with an unmanaged print environment. Almost 90% of Companies Don’t Track Print Costs Today, in an age of budgetary constraints and cost controls, it’s surprising that, according to Buyer’s Laboratory, 90% of busines ..read more

Even though new technology is getting us closer to the paperless office every day, paper use has grown by 400% in the past four decades. Of course, not all of that growth is a result of the traditional office, but the reality is the business printer isn’t going anywhere anytime soon. Choosing the right printer is important – it can reduce your energy use, increase your productivity, and save you money. Here are the three common types of office printers available: Desktop Inkjet  – The inkjet printer is popular with many businesses because it offers a low cost-of-entry and a small footprint. Th ..read more

Managed Print Services are growing in popularity, and for good reason. MPS offers many benefits including cost and time savings, streamlined workflows and increased productivity. Have you wondered if MPS might be right for your business?  Here are a few questions to ask yourself to help you with your decision: 1) Do you use printers on a daily basis? Every company that has printers is spending money on print. No matter how simple or complex your print environment is, an MPS provider can work with you to streamline your printing processes, improve efficiency and lower costs. MPS has solutions f ..read more